This screen contains settings for controlling how long archived messages are retained, tools for deleting archived messages that were sent from (and optionally to) specific users, and a "Legal Hold" option for preventing any archived emails from being deleted, regardless of any other settings or user privileges set elsewhere in SecurityGateway.
Data Retention
Retain archived messages for a minimum of [xx] day(s)
When this option is enabled, archived messages cannot be deleted for at least this many days, regardless of any other archiving settings or user permissions.
Automatically delete archived messages older than [xx] day(s)
When this option is enabled, archived messages will be deleted automatically after this many days, unless some other option is set to prevent it, such as the Legal Hold option below.
Only delete messages from active archive stores
By default, the Automatically delete archived messages... option above only applies to active archive stores. Disable this option if you want all older archived messages to be deleted, even those that are in inactive stores.
Legal Hold
Enable Legal Hold
When this option is enabled, no emails can be deleted from the archive, regardless of all other possible configurations, user privileges, or retention periods.
Forget Contact
Use these options to delete all archived messages received from (and optionally sent to) a specified email address.
Email Address:
Specify the email address whose archived messages you wish to delete. By default, the forget contact option will only deleted archived messages sent FROM this address. If you also wish to delete the archived messages that were sent TO the address, enable the "...also delete all messages sent to the contact" option below.
...also delete all messages sent to the contact
Check this box if you also wish to delete archived messages that were sent TO the address instead of just those that were sent FROM it.
Send a confirmation email that all messages have been deleted
Use the confirmation email options if you want SecurityGateway to send a confirmation email once all the messages have been deleted. You can have the message sent to yourself, the contact whose archived messages are being deleted, and specify some other address.
Click here to delete all messages from/to the contact
Once you have set the Forget Contact options to your desired settings, click this link to delete the archived messages.
